Policies

EDUCATION LAW §2-D BILL OF RIGHTS FOR DATA PRIVACY AND SECURITY

Parents (includes legal guardians or persons in parental relationships) and Eligible Students (students 18 years and older) can expect the following:

1. A student’s personally identifiable information (PII) cannot be sold or released for any commercial purpose. PII, as defined by Education Law § 2-d and FERPA, includes direct identifiers such as a student’s name or identification number, parent’s name, or address; and indirect identifiers such as a student’s date of birth, which when linked to or combined with other information can be used to distinguish or trace a student’s identity. Please see FERPA’s regulations at 34 CFR 99.3 for a more complete definition. https://www.ecfr.gov/current/title-34/subtitle-A/part-99
2. The right to inspect and review the complete contents of the student’s education record stored or maintained by an educational agency. This right may not apply to parents of an Eligible Student.
3. State and federal laws such as Education Law § 2-d; the Commissioner of Education’s Regulations at 8 NYCRR Part 121, the Family Educational Rights and Privacy Act ("FERPA") at 12 U.S.C. 1232g (34 CFR Part 99); Children's Online Privacy Protection Act ("COPPA") at 15 U.S.C. 6501-6502 (16 CFR Part 312); Protection of Pupil Rights Amendment ("PPRA") at 20 U.S.C. 1232h (34 CFR Part 98); the Individuals with Disabilities Education Act (“IDEA”) at 20 U.S.C. 1400 et seq. (34 CFR Part 300); protect the confidentiality of a student’s identifiable information.
4. Safeguards associated with industry standards and best practices including but not limited to encryption, firewalls, and MFA must be in place when student PII is stored or transferred.
5. Student Records are maintained at the educational site attended by an eligible student or at the offsite storage site. Records containing student data elements can be requested by an eligible requestor as per FERPA and other regulations cited above. Written requests are submitted to DDI, Inc.‘s Privacy Officer at 99 Hollywood Drive, Smithtown NY 11787, via email to [email protected] or by telephone at 631.366.5811
6. The right to have complaints about possible compromises and unauthorized disclosures of PII addressed. Complaints may be submitted to by mail to DDI, Inc.‘s Privacy Officer and/or Security Officer at 99 Hollywood Drive, Smithtown NY 11787, via email to [email protected] or by telephone at 631.366.5811.
7. To be notified in accordance with applicable laws and regulations if a compromise or unauthorized release of PII occurs.
8. All education staff including those who handle PII receive training on applicable state and federal laws, policies, and safeguards associated with industry standards and best practices that protect PII, during orientation and annually thereafter.
9. Developmental Disabilities Institute, Inc. contracts with 3 rd party contractors that receive PII will address statutory and regulatory data privacy and security requirements. In the event of unauthorized access and/or disclosure of students’ PII, 3rd party contractors are required to notify DDI within seven (7) days of discovery of the unauthorized disclosure.